Executive Assistant
Job Description
Executive Assistant is responsible for providing high-level support to the Director in managing daily executive activities, business priorities, decision follow-ups, and cross-department coordination.
This role acts as a bridge between the Director and department leaders to ensure instructions, management decisions, project progress, deadlines, and business priorities are properly communicated, tracked, and executed.
Responsibilities
Provide executive support to the Director, including scheduling, meeting preparation, document preparation, and follow-up management.
Act as a communication bridge between the Director and department leaders.
Track Director’s instructions, management decisions, project progress, deadlines, and cross-department commitments.
Coordinate with department leaders to ensure business priorities are executed properly.
Analyze updates from departments and highlight key issues, risks, opportunities, and recommended follow-up actions.
Prepare executive summaries, meeting notes, reports, presentations, and briefing documents.
Monitor progress of strategic projects and follow up with responsible leaders or PICs.
Ensure important issues, blockers, or delays are escalated to the Director with clear context and recommendations.
Maintain confidentiality of executive information, business decisions, and sensitive company matters.
Support coordination of internal meetings, management reviews, and other executive activities.
Qualifications
Minimum Bachelor’s Degree in Business Administration, Management, Communication, Secretary, or related fields.
Minimum 2 years of experience as Executive Assistant, Personal Assistant, Secretary, Project Coordinator, Business Support, or related roles.
Strong communication, coordination, and follow-up skills.
Able to summarize complex information into clear key points, risks, and recommended actions.
Detail-oriented, structured, proactive, and able to work with deadlines.
Able to coordinate with leaders across departments professionally.
Strong skills in Microsoft Office/Google Workspace, especially documents, spreadsheets, and presentations.
High integrity and ability to handle confidential information.
Good analytical thinking and problem-solving skills.
Having proficiency in Mandarin, English, or Japanese will be an advantage
Willing to be placed in Karawang.
You are also required to submit an application via bit.ly/BNETTalents
